As I’m setting up a conference room for an Equal Employment Opportunity (EEO) training session, the facilitator, an expert attorney, strolls in. That’s when I remember that we need a recording of the training for supervisors who can’t make it to the live session. I scramble to find the lone video camera that’s available for employee use and quickly set it up on a tripod in front of the presenter. Five minutes into the presentation, the camera loses battery and dies. Crap – now what am I going to do?
Quickly, I start an audio recording using the Voice Recorder app on my smartphone. After the end, I ask the facilitator for a copy of the PowerPoint they used for our training. Great. Now I have audio and visual files to combine into a single presentation. “What’s the best way to do this?” I wonder.
Coworkers don’t have any useful recommendations, although I ask them for guidance first. Then, I try using Adobe Premiere Pro CC (video-making software), adding .jpeg images of each slide and the hour-long audio file into the workspace. It’s time-consuming to line up images with the right audio sections, and I lose all of my work when my foot taps the computer’s power cord and shuts off. This is not the best way to do this.
I wrack my brain and think of who could provide guide me on approaching the task tactfully, and Training and Development specialists come to mind. A Google Search on tools used by these professionals uncovers Articulate Storyline 360 (software for creating interactive courses). Then, I recall my husband using Audacity to edit music files.
Here’s how I used Audacity and Articulate Storyline 360 to quickly create a digital training session, starting with a PowerPoint presentation and an audio recording.
Using Audacity to Create Many Shorter Audio Files from One Large Audio File
I want to break the large recording of the presenter into smaller files – one audio file for each PowerPoint slide. So, before uploading the recording to Audacity, I listen through it, writing down the start and stop times correlated with each slide on a piece of paper.
Then I drag and drop the large recording file into Audacity.
While referencing the start and stop times on my list, I label the appropriate sections “Slide 1,” “Slide 2,” and so on. (Click on Edit > Labels > Add Label at Selection.)
Now ready to create individual audio files for each slide, I split the files based on labels. (Click on File > Export > Export Multiple > Split Files Based On… Labels.)
The result of this effort is neat audio files, each named for their corresponding PPT slide.
Using Articulate Storyline 360 to Create a Course with PowerPoint and Many Audio Files
I open Articulate Storyline 360, create a new Storyline project, and Import the PowerPoint file.
Then, I work through each slide, adding a “Trigger” to play the corresponding audio file.
With all of the audio files added to each slide, the course is ready for supervisors to view. It’s that simple!
Zoe’s Skills and Behaviors Demonstrated:
- Rapid learning
- Comfort with diverse technologies
- Comfort with ambiguity